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Purchasing Department
1600 Hampton Street
Columbia, SC 29208
Phone: (803)777-4115
Fax: (803)777-2032



 
USC THIS SITE
| ADMINISTRATION & FINANCE | BUSINESS AFFAIRS | PURCHASING | CONSOLIDATED SERVICES

SECTION:               PURCHASING CARD
SUBJECT:              PURCHASING CARD ADMINISTRATOR RESPONSIBILITIES
PROCEDURE:      ALL CAMPUSES

PURCHASING CARD ADMINSTRATOR RESPONSIBILITIES

The Purchasing Card Administrator is responsible for the over-all Purchasing Card program. Responsibilities include:

  • University of South Carolina's contact with Bank of America.
  • Utilizing WORKS application from Bank of America.
  • Reviewing department approved applications for completeness of required information.
  • Submitting completed applications to Bank of America and receiving Purchasing Cards from Bank of America.
  • Training Department Liaisons before releasing Purchasing Cards.
  • Training Cardholders before releasing Purchasing Card.
  • Having Cardholder sign Purchasing Cardholder Agreement, signifying agreement with the terms of the Purchasing Card Program.
  • Handling disputed charges/discrepancies not resolved by Cardholder or Department Liaison.
  • Initiating change of Purchasing Card default account and/or object code upon request of Department Liaison.
  • Securing revoked Purchasing Cards and submitting information to Bank of America.
  • Processing upload of bill to accounting for charging individual departments.
  • Reviewing Bank of America's invoice, preparing for payment and submitting to Accounting for EFT payment.
  • Reconciling accounting statements as to payments to Bank of America and charges to individual departments.
  • Reviewing usage of Purchasing Card data for appropriateness.
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