SECTION:               PURCHASING CARD
SUBJECT:              PURCHASING CARD ADMINISTRATOR RESPONSIBILITIES
PROCEDURE:      ALL CAMPUSES

PURCHASING CARD ADMINSTRATOR RESPONSIBILITIES

The Purchasing Card Administrator is responsible for the over-all Purchasing Card program. Responsibilities include:

• University of South Carolina's contact with Bank of America.
• Utilizing WORKS application from Bank of America.
• Reviewing department approved applications for completeness of required information.
• Submitting completed applications to Bank of America and receiving Purchasing Cards from Bank of America.
• Training Department Liaisons before releasing Purchasing Cards.
• Training Cardholders before releasing Purchasing Card.
• Having Cardholder sign Purchasing Cardholder Agreement, signifying agreement with the terms of the Purchasing Card Program.
• Handling disputed charges/discrepancies not resolved by Cardholder or Department Liaison.
• Initiating change of Purchasing Card default account and/or object code upon request of Department Liaison.
• Securing revoked Purchasing Cards and submitting information to Bank of America.
• Processing upload of bill to accounting for charging individual departments.
• Reviewing Bank of America's invoice, preparing for payment and submitting to Accounting for EFT payment.
• Reconciling accounting statements as to payments to Bank of America and charges to individual departments.
• Reviewing usage of Purchasing Card data for appropriateness.