SECTION:               PURCHASING CARD
SUBJECT:              GENERAL POLICIES AND PROCEDURES
PROCEDURE:      ALL CAMPUSES

GENERAL POLICIES AND PROCEDURES

1. Purchasing Cards will only be issued to individuals, in the individual's name, (there are no departmental cards).
2. Only one Purchasing Card may be issued to an individual.
3. Purchasing Cards will not be transferable between individuals.
4. The Cardholder must be an employee of the University of South Carolina.
5. Purchasing Cards will be available to employees on all campuses.
6. The Purchasing Card prohibits the use of purchasing food and other items for personal consumption.
7. A default account and object code will be assigned to each Purchasing Card.
8. Each department may have up to two department liaisons.
9. Cardholders will be linked to their department by their default account code.
10. Department Liaisons will be responsible for all Cardholders listed in their department.
11. Department Liaison may be a liaison for him/herself, but all card transactions must be approved by their supervisor
12. The Purchasing Card Administrator resides in the Purchasing Department.
13. The employee's Department Head must approve the request for a card, assign the default account and object code, assign department liaisons and submit this information to the Purchasing Card Administrator.
14. The employee's department head must provide notification to the Purchasing Card Administrator once a change in department liaisons occur.
15. The Department Head approval delegates transaction authority to the Cardholder.
16. Bank of America is paid once a month from a prepaid expense account.
17. Departments are responsible for assuring the accuracy of credit card charges.