SECTION:               PURCHASING CARD
SUBJECT:              LOST, MISPLACED OR STOLEN PROCUREMENT CARDS
                                 SPENDING CONTROLS
                                 DECLINES
PROCEDURE:      ALL CAMPUSES

LOST, MISPLACED OR STOLEN PURCHASING CARDS

Cardholders are required to immediately report any lost or stolen Purchasing Card to Bank of America toll-free at 1-888-449-2273 (24 hours a day, 365 days a year). The Cardholder must also immediately notify his/her Department Liaison and/or the Purchasing Card Administrator about the lost or stolen card at the first opportunity during normal business hours.

SPENDING CONTROLS

The Purchasing Card is to be used only for the purchase of supplies. University of South Carolina spending parameters for each Visa purchasing card issued is set at $2,500 per transaction with a standard maximum of $5,000 per month per card. The University of South Carolina, through the Purchasing Department, will adjust limits as determined by demonstrated need. All such requests will be reviewed and approved by the Director of Purchasing. Requests for increased monthly limits should have a minimum of six months Visa history and no exceptions for the entire unit. Written justification from department head/dean/chair to include time/date parameters must be submitted in writing to the Director of Purchasing for approval.

DECLINES

Should the Purchasing Card be declined by a vendor, the Cardholder should immediately contact the Purchasing Card Administrator for assistance. If purchase is being made outside normal business hours, the employee must find an alternate payment method or terminate the purchase and contact the Purchasing Card Administrator during normal business hours.