SECTION:               PURCHASING CARD
SUBJECT:              PARTIES INVOLVED
PROCEDURE:      ALL CAMPUSES

PARTIES INVOLVED

• Agency - the University of South Carolina arranges with the card issuer, Bank of America, for the issuance of purchasing cards to designated employees and agrees to accept liability for the employees' use of the cards.
  
  
• Cardholder - an employee of the University of South Carolina who is approved by his/her department head to use the Purchasing card to execute purchase transactions on behalf of their department.
  
  
• Card Issuer - Bank of America's services were contracted for/by the State of South Carolina, to issue Visa Purchasing Cards to University of South Carolina employees, to bill the University of South Carolina for all purchases made on the cards, and to collect payment from the University of South Carolina on behalf of the vendors.
  
  
• Department Head - University of South Carolina official must approve employee's request for a Procurement card, assign department liaisons, designate default account and object codes for purchases on the Purchasing Card, and submit applications to the Purchasing Card Administrator. Department Head approval delegates transaction authority to the Cardholder.
  
  
• Department Liaison - an employee in each department/college responsible for proper use of the Purchasing Card within their assigned department containers. Each cardholder will be assigned to department liaison(s) by means of their department container and the liaison will be responsible for reviewing transactions of individual cardholders to make sure the transactions are classified as an appropriate expense.
  
  
• Purchasing Card Administrator - the central coordinator located in the Purchasing department who coordinates the Purchasing Card Program and acts as an intermediary in correspondence with the card issuer.
  
  
• Vendor - the merchant from whom a cardholder is making a purchase.