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Purchasing Department
1600 Hampton Street
Columbia, SC 29208
Phone: (803)777-4115
Fax: (803)777-2032



 
USC THIS SITE
| ADMINISTRATION & FINANCE | BUSINESS AFFAIRS | PURCHASING | CONSOLIDATED SERVICES

SECTION:               PURCHASING CARD
SUBJECT:              GENERAL PROCEDURES FOR P-CARD RENEWAL TESTING
PROCEDURE:      ALL CAMPUSES

    1. Bank of America issues cards with an initial 3 year expiration date. Subsequently, renewal P-Cards expire every 2 years. All cardholders are trained prior to receiving a procurement card. Upon expiration of the cards, all cardholders will be required to complete an on-line refresher examination before the new card can be activated by the University’s Purchasing Card Administrator (P-Card Administrator).
    2. Renewal cards are automatically mailed to cardholders. In order to remain active, refresher training is required.
    3. The test will be administered through the Blackboard software program maintained by University Technology Services.
  1. Procedure

    1. The P-Card Administrator will receive a card status report using the WORKS program.
    2. The P-Card Administrator will verify the e-mail address and network userid.
    3. A group distribution notification will be sent to all liaisons with cards expiring within the next 30 calendar days, notifying the affected cardholders of their impending expiration date.
    4. Cardholders will receive a notice instructing them to complete an on-line test using the Blackboard system prior the expiration date.
    5. Cardholders must take the test. If a cardholder does not take the test, the new card will not be activated and will be subject to cancellation.
    6.  If a cardholder fails the test, the cardholder will be required to attend refresher training with the P-Card Administrator and to retake the test.
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