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UNIVERSITY OF SOUTH CAROLINA

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Purchasing Department
1600 Hampton Street
Columbia, SC 29208
Phone: (803)777-4115
Fax: (803)777-2032



 
USC THIS SITE
| ADMINISTRATION & FINANCE | BUSINESS AFFAIRS | PURCHASING | CONSOLIDATED SERVICES

SECTION:               PURCHASING CARD
SUBJECT:              SECURITY AND STORAGE
PROCEDURE:      ALL CAMPUSES

SECURITY AND STORAGE

  • Purchasing Cards - Cardholders should always treat the Purchasing Card with at least the same level of care as one does with their own personal credit cards. The card should be maintained in a secure location and the card account number should be carefully guarded. The only person entitled to use the card is the person whose name appears on the face of the card. The Purchasing Card be used by another person for any reason.
  • Program Documentation - The Department Liaison assigned to each department container will maintain the Cardholder's vendor receipts/packing slips/charge slips. All other documentation concerning the Purchasing Card program will be maintained by the Purchasing Card Administrator located in the Purchasing Department. This documentation includes, but is not limited to, applications, Cardholder agreements, agency billing statements, reconciliation of accounting statements, WORKS programs and documentation, and copies of transmittals and correspondence with Bank of America.
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